Equipment Officer

The Equipment Officers oversee management of the equipment owned by the club.

The Equipment Officers needs to ensure the following:

• Current equipment inventory is correctly recorded by the club.
• Club equipment is correctly identified as belonging to the club.
• Club equipment is safe and in good condition.
• That SBOAC is emailed of requests to access the basin outside of club nights.
• That Boat Storage Agreements have been signed by owners of boats stored at SBOAC.

Current equipment inventory is correctly recorded by the club.

All club boats are recorded in the boat inventory in BoatTrippy. Equipment Officers can add and update this inventory. When adding a new boat, take a picture of it, used image reduction software to reduce the file size down to under 500kb. Then mark the boat with a new identity number (see below) and 'THCC' label. Once this has been done, use the Add new inventory item page to add the boat to the inventory. Once added, use the 'Upload Picture' button to upload the reduced size picture.

All non-boat club equipment is listed in the *Other inventory page in this wiki. It is intended that this page will eventually be migrated into the inventory in BoatTrippy. Until then, use the wiki edit features to add new non-boat club equipment to the inventory.

Club equipment is correctly identified as belonging to the club

All club equipment should be labelled with 'THCC' to identify that the equipment is owned by the club. Also each piece of equipment should have it's own unique number so that it can be individually identified.

When adding a new boat or piece of club equipment to the inventory, it will need to be assigned a new unique number. For items with non porous surfaces (plastic, metal etc), number labels should be used. We have number labels for numbers 1 to 408. These can be found in the office. For items with porous surfaces (throwlines, BAs, Spray-decks etc) a permanent marker such as a sharpie should be used. For dark porous items such as spray decks, a gold/silver/white marker should be used. For marker numbering, use numbers 409 upwards to avoid duplicate assignments.

Here are the number ranges for boats and equipment:

Kit Type Ident Prefix Start # End # Whitewater Boats 1 80 Playboats 81 90 General Purpose Boats 91 100 Sea kayaks 101 150 Canoes (single blade boats) 151 160 Non-boat equipment (non porous) 201 400 Spare 401 408 Non-boat equipment (porous) 409 Upwards

Idents are made by taking the prefix from below and appending the identity number (e.g. THCC-WW-38 for a white water boat).

Kit Type Ident Code Whitewater Boats THCC-WW Playboats THCC-PB General Purpose Boats THCC-GP Sea kayaks THCC-SK Canoes (single blade boats) THCC-OC Padddle Whitewater THCC-PW Paddle Canoe THCC-PC Paddle Sea-kayak THCC-PS Paddle Touring THCC-PT Paddle Splits THCC-PP Helmets THCC-HM Buoyancy Aids THCC-BA Spraydecks THCC-SD Towlines THCC-TL Throwlines THCC-TH Pumps THCC-PM Group Shelters THCC-GS Canoe Poles THCC-PL Canoe Sail THCC-SL Knee Pads THCC-KP Wheels THCC-WL Paddle Floats THCC-PF Paddle Floats THCC-PF

Equipment types:

Club equipment is safe and in good condition.

There are two ways in which boats and equipment are kept in safe and good condition:

Firstly, all club members are responsible for inspecting the equipment before and after they use it and reporting any faults / issues that they find. Details on reporting faults can be found on the Equipment Rules page.

The equipment officers will regularly review the fault list and mark any boats that are no longer trip-worthy as 'In-Repair'. This will prevent members from booking 'unsafe' boats for trips. Once the boats have been repaired, the equipment officers can 'Resolve' the issue and return the boat to the booking pool. If a boat that needs to be marked as 'In-Repair' has one or more future bookings, the equipment officers will need to contact the member and advise them to book another boat. This will free up the boat to be taken out of the booking pool. If the boat turns out to be unrepairable (i.e. it has a large split in the hull) it can be 'retired' which will permanently remove it from the booking pool.

Secondly, the equipment officers are responsible for arranging periodic boat and equipment inspection and maintenance sessions. These are advertised in advance so that club members can volunteer to help inspect the equipment and carry out basic repairs on club nights. Sometimes the repairs will take longer, in which case additional sessions will be advertised where members can arrange to meet outside club hours to make specific technical repairs to boats and equipment (such as re-rigging and compartment sealing of sea kayaks etc). To prepare for the session, the equipment officers will need to prepare a list of boats and equipment that are to be inspected and post this on the forum so that club members know which items not to use that evening. This list will include items from the fault list and items that that are due a safety and condition check (more on this later). This list can also be printed out and displayed at the boat cage.

Safety checks: Boats and equipment need to be periodically checked for safety. An example of this is checking that buoyancy aids remain buoyant by testing with weights in the water. A condition check will ascertain that the item is still fit for purpose and is within it's reasonable life expectancy for it's type. A full list of safety and condition checks and the recommended test frequency will be added here shortly.

That SBOAC is emailed of requests to access the basin outside of club nights.

The equipment officers are responsible for sending a weekly email to the SBOAC staff to let them know about the movements of club members at the basin over the next week (not including club nights). This is so that they know who to expect on site, whether the caretaker needs to be informed that keys will be required, and so that they can manage the site safely wit the other groups that use the basin. We've negotiated time slots with which we can access the basin here :Basin access.

BoatTrippy provides a basin access report that can be run to find out who has requested access and when and whether they require keys or not. Use this as the basis for the email.

That Boat Storage Agreements have been signed by owners of boats stored at SBOAC.

Currently the equipment officers are responsible for ensuring that members who store their own boats at SBOAC in one of the designated club personal boat berths have signed and returned the boat storage agreement. This is to ensure that only active club members store their boats at the basin. Blank forms can be found in the office in the trays beneath the black filing box. Alternatively, the blank form can be downloaded from here.

Please note: that this arrangement is currently in review by the committee. It is less than satisfactory that the blank and filled forms are stored on a private cloud drive. We are looking at how we can centralise this process and store all club related agreements on a club owned storage area. Also the current list and wait list for boat storage is currently maintained by the equipment officers, and as it contains the names of boat owners, is not published on this publicly accessible wiki. We are looking ways of maintaining this list and wait list internally in the the club. Ideally the responsibility of the boat storage agreements should pass to the committee administration as it's not strictly in the remit of the Equipment Office, which is equipment owned by the club.

More

• Club equipment
• Open canoe inventory
• Sea kayak inventory
• River kayak inventory
• Other inventory
• Boat tags
• Equipment booking
• Basin access
• First Aid kits
• Boat Maintenance